The retiring Chair, Cllr Stuart Collins, requested nominations for the Chair for the Municipal Year 2016-17.  Cllr Phil Doyle was nominated by Cllr Jill Whitehead and seconded by Cllr Terry Paton.
There were no other nominations, so Cllr Phil Doyle was elected unanimously as the Chair.

Cllr Phil Doyle then requested nominations for the Vice-Chair.  Cllr Jill Whitehead was nominated by Cllr Terry Paton and seconded by Cllr Stuart Collins.

There were no other nominations, so Cllr Jill Whitehead was elected unanimously as the Vice-Chair.

There were no disclosures of pecuniary interest not already published on the websites of the four boroughs.

The Minutes of the meeting held on 9 March 2016 were agreed as an accurate record, with the following amendment on Page 2:

Revision to the bullet point relating to the recycling campaign in Merton - this should be Sutton.

There was no urgent business.

The Joint Waste Committee RESOLVED that the allocation of business between Part A and Part B of the Agenda be confirmed.

As no members of the public or press were in attendance, Part B items were discussed first. 

Some concerns were expressed about the continued issues with the recycling rate.

Cllr Jill Whitehead asked for an update on the market situation for recycling plastics. The plastic market is improving slowly.  The Partnership is working with the Contractor and the rigid plastic re-processors who recycle the material. Currently contamination has to be picked out of this waste stream to meet criteria. The rigid plastic recycling rate should improve for next year.

A decrease in green waste was also noted at the HRRC sites. This is also mirrored at the kerbside. However, there is a possibility that site layout reconfiguration works have affected recent recycling rates.. An improvement should be seen in Qtr 1 and 2.

Cllr Ross Garrod mentioned the Beddington Community Fund and asked about accessing this fund for the partnership.
It was explained that a Panel will agree this as part of the Section 106 Agreement. Core members of the panel will flesh out the criteria for applying for funding. The terms of reference will define the geographical area. The 106 agreement will be circulated to Committee Members.

The Joint Waste Committee NOTED the content of the report.

Michael Mackie introduced the report:

• Core activities is a £142k underspend for the year
• The most significant variation since the budget update in March is that the Communications budget of £25,000 was not spent due to the Communications Officer not being in post until February
• The outturn for the HRRC Procurement is confirmed at £116k
• The outturn for all activities is a £198,000 underspend (£50k per authority

Members of the Committee asked if the committee can decide on improvements for the public, such as cameras so people can see how long queues for recycling are. The SLWP budget is a notional budget that is funded by equal contributions from the 4 partners. These contributions are only a part of each authority’s service budget and the underspends on SLWP activities may be offset by overspends on other budgets, therefore the underspend does not remain within the SLWP, so cannot be accessed for SLWP activities .
 

The Joint Waste Committee NOTED the report.

The Committee noted that the Contracts were initially for an 8 year period. The contract would allow strict monitoring of the Contractors' performance, which will be reported back to the Waste Partnership. 

The Joint Waste Committee RESOLVED to

• Endorse the appointment of Veolia ES (UK) Limited as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for waste collection, street cleaning, winter maintenance and vehicle procurement and maintenance (Lot 1);
• Endorse the appointment of Amey LG Limited as the Reserved Bidder for the Lot 1 services;
• Endorse the appointment of The Landscape Group Limited as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for parks and grounds maintenance (Lot 2 - Sutton and Merton only*)
• Endorse the appointment of Veolia ES (UK) Limited as the Reserved Bidder for the Lot 2 Services.

(*N.B. Lot 2 - Croydon and Kingston have the option to join the scheme later)

The next meeting will be on 13 September at Kingston.

B1 – Risk Register

There were no questions.

B3 - Interim Residual Waste Procurement

The Joint Waste Committee AGREED:

• to approve the principle of the SLWP progressing an interim residual waste disposal contract based on the strategy set out in the report
• to delegate the implementation of the procurement strategy, including the detail, to the Chair of the Management Group acting in consultation with the wider Management Group, the Chair of the Joint Waste Committee and the Legal Lead of the Partnership