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Cabinet
Monday, 21st March, 2016

Cabinet Minutes

Date:
Monday 21st March 2016
Time:
6.30 p.m.
Place:
THE COUNCIL CHAMBER, The Town Hall, Katharine Street, Croydon, CR0 1NX.
 

Attendance Details

Present:

Councillor Alison Butler, Deputy Leader (Statutory);

Councillor Stuart Collins, Deputy Leader;

Councillors Kathy Bee, Alisa Flemming. Timothy Godfrey, Simon Hall, Toni Letts, Mark Watson and Louisa Woodley.

 

Other Majority Group Members in attendance:

Councillors: Ali, Audsley, Bonner, Canning, Chowdhury, Kabir, B. Khan, S. Khan, King, Kyeremeh, Mann, Mansell, Rendle, Ryan, Selva, Shahul-Hameed and Wood.



Shadow Cabinet Members in attendance:

Councillors Gatland, Hale, D. Mead, T Pollard and Thomas.

Councillor Clancy deputised. for Councillor Cummings.



Other Minority Group Members in attendance:

Councillors Bashford, Buttinger and H. Pollard.



Also Present: Andrew Wakefield, Chair of Croydon Plus Credit Union, for Agenda item 6.

 

Note: The meeting webcast can be accessed here: http://croydon.public-i.tv/core/portal/webcasts

Absent:
Cabinet: none
Apologies for absence:
Apologies for absence were received from Councillors Cummings, Fitzsimons, M. Mead and Perry.

Item Item/Resolution
MINUTES - PART A
A25/16 PART A MINUTES OF THE CABINET MEETING HELD ON 22 FEBRUARY 2016

The Part A minutes of the Cabinet meeting held on 22 February 2016 were received. The Leader of the Council signed the minutes as a correct record.

A26/16 DISCLOSURE OF INTEREST

At. 6.35pm the following personal disclosures of interest were
made:
Agenda item 6: Providing accessible financial services; "Croydon Plus" local Credit Union Re-launch


Councillors Hall, Kyeremeh, Newman, Ryan, Watson and Wood disclosed personal interests as members of the Croydon Plus (Credit Union).

Councillor Bonner disclosed personal interests as a Member of the Croydon Plus (Credit Union) Supervisory Committee (internal audit) and as a Member of the Croydon Plus (Credit Union)
Councillor Shahul-Hameed disclosed personal interests as a Member and a Board Member of the Croydon Plus (Credit Union).

A27/16 URGENT BUSINESS (IF ANY)

There were no items of urgent business.

A28/16 EXEMPT ITEMS

RESOLVED that the allocation of business in the agenda be confirmed, as printed.

A29/16 PROVIDING ACCESSIBLE FINANCIAL SERVICES; "CROYDON PLUS" LOCAL CREDIT UNION RE-LAUNCH

The Leader of the Council welcomed Andrew Wakefield Chair of Croydon Plus Credit Union to the meeting. Andrew Wakefield presented the agenda item (the full presentation is available on the meeting webcast).


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to note the approach and additional service offer from the work with the local Credit Union.

A30/16 CONSULTATION ON PROPOSED AMENDMENTS TO THE COUNCIL'S HOUSING ALLOCATIONS SCHEME

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED:

  1. To note the report and agree that the Executive Director People, in consultation with the Cabinet Member for People and Communities and the Cabinet Member for Homes Regeneration and Planning, be delegated authority to carry out the necessary actions set out in the report.
  2. To authorise the Executive Director of People, in consultation with the Cabinet Members for People and Communities and for Homes Regeneration and Planning, to commence consultation on the proposed amendments to the Council's Housing Allocations Scheme in accordance with s.168 of the Housing Act 1996.
  3. To note that a further report will be provided to Cabinet on the outcome of the consultation including recommendations to amend the Council's Housing Allocations Scheme, the finances associated with doing so, and the actions required to implement these amendments
A31/16 AMBITIOUS FOR THE LIBRARY SERVICE IN CROYDON - GAINING THE VIEWS OF THE COMMUNITY

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to note:

  1. A community engagement exercise is to be carried out to seek the views of the public on their ambitions for Croydon's Library Service as part of the Councils development of an Ambitious for Libraries plan for Croydon
  2. The timetable for the engagement is:
    • survey and focus groups - 22nd March 2016 - 2nd May 2016
    • analysis and completion of engagement report - June/July 2016
  3. That following conclusion of the engagement exercise it is intended that a further report will be presented to Cabinet in late summer to consider approval of an Ambitious for Libraries plan
  4. The community engagement will also enable the Council to consider how best to set its investment priorities for the service
A32/16 AMBITIOUS FOR PARKS & GREEN SPACES IN CROYDON - WORKING WITH OUR COMMUNITIES

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED:

  1. To approve the approach set out in the report to engage the residents, community groups and other stakeholders on proposals to maximise the benefits that parks and green spaces provide and their contribution to achieving wider health, regeneration and culture outcomes.
  2. To agree that the Executive Director of Place, in consultation with the Cabinet Member for Culture, Leisure and Sport, be granted delegated authority to use the feedback from the engagement to shape and implement a Parks and Green Spaces Delivery Plan.
A33/16 COMMISSIONING FOR OUTCOMES INVESTING IN OUR BOROUGH-COMMISSIONING PRINCIPLES 2016 - 2019

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

 

RESOLVED to approve and endorse the refreshed Commissioning principles and approaches (2016 - 2019) set out in Appendix 1 of the associated report and the development of supporting performance framework and toolkits.

A34/16 STAGE 2: RESPONSE TO SCRUTINY RECOMMENDATIONS ARISING FROM:
SCRUTINY AND OVERVIEW COMMITTEE MEETING ON 3 NOVEMBER 2015
CHILDREN AND YOUNG PEOPLE'S SCRUTINY SUB-COMMITTEE MEETING ON
17 NOVEMBER 2015

Councillor Bonner, Deputy-Chair of the Scrutiny & Overview Committee, deputised for and spoke on behalf of Councillor Fitzsimons for this agenda item.


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

 

RESOLVED to approve the response reports and action plans attached to the report (at Appendix A and Appendix B) and that these be reported to the relevant Scrutiny and Overview Committee at its meeting on 22 March 2016.

A35/16 STAGE 1: RECOMMENDATIONS ARISING FROM:
CHILDREN AND YOUNG PEOPLE'S SCRUTINY SUB-COMMITTEE MEETING ON 14 JULY 2015;
STREETS AND ENVIRONMENT SCRUTINY SUB-COMMITTEE MEETING ON 2 FEBRUARY 2016;
SCRUTINY AND OVERVIEW COMMITTEE MEETING ON 16 FEBRUARY 2016

Councillor Bonner, Deputy-Chair of the Scrutiny & Overview Committee, deputised for and spoke on behalf of Councillor Fitzsimons for this agenda item.


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to: receive the recommendations arising from the meetings of the Children and Young People Scrutiny Sub-Committee (14 July 2015), the Streets and Environment Scrutiny Sub-Committee (2 February 2016) and the Scrutiny and Overview Committee (16 February 2016) and to provide a substantive response within two months (ie. at the next available Cabinet meeting on 20 June 2016)

A36/16 INVESTING IN OUR BOROUGH

Agenda item 13.1 Investing in our Borough


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to note:

  1. The contracts over £500,000 in value anticipated to be awarded by the nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.
  2. The list of delegated award decisions made by the Director of Strategy Communities and Commissioning, between 22/01/2016 - 17/02/2016.
  3. Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the associated report.

 

Agenda Item 13.2 Facilities Management Hard Services - Award of Contracts


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to:

  1. Agree that Bidder A1 (as detailed in the associated Part B report) be awarded the contract to deliver Facilities Management Hard (Mechanical and Electrical) Services to Council land and buildings for an initial period of 5 years with options to extend for a further 1 + 1 years up to a maximum period of 7 years at an annual contract value of between £3m and up to £5m (maximum) and upon the terms detailed within the associated Part A and Part B reports.
  2. Agree that Bidder A2 (as detailed in the associated Part B report) be awarded the contract to deliver Facilities Management Hard (Building Maintenance) Services to Council land and buildings for an initial period of 5 years with options to extend for a further 1 + 1 years up to a maximum period of 7 years at an annual contract value of between £1m and up to £2.5m (maximum) and upon the terms detailed within the associated Part A and Part B reports.
  3. Note that the name of the successful bidder will be released once the contract award is agreed and implemented.
A37/16 CAMERA RESOLUTION

The motion to move the camera resolution was proposed by Councillor Tony Newman and seconded by Councillor Simon Hall


RESOLVED under Section 100A(4) of the Local Government Act, 1972, that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.

MINUTES - PART B
B38/16 FACILITIES MANAGEMENT HARD SERVICES - AWARD OF CONTRACTS

  • Report (175K/bytes)

PART A MINUTES:

(in camera - report exempt under paragraph 3)


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to:

  1. Agree that Arthur McKay & Co Ltd (Bidder A1) be awarded the contract to deliver Facilities Management Mechanical and Electrical Services to the Council’s land and buildings for an initial period of 5 years with options to extend for a further 1 + 1 years up to a maximum period of 7 years at an annual contract value of between £3m and up to £5m (maximum pa) and upon the terms detailed within the Part B report and the associated Part A report.
  2. Agree that Graham Asset Management Ltd t/a Graham FM (Bidder A2) be awarded the contract to deliver Facilities Management Building Maintenance Services to the Council’s land and buildings for an initial period of 5 years with options to extend for a further 1 + 1 years up to a maximum period of 7 years at an annual contract value of between £1m up to £2.5m (maximum pa) and upon the terms detailed within the Part B report and the associated Part A report.
     
The meeting ended at 8.20 pm.