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Cabinet
Monday, 25th April, 2016

Cabinet Minutes

Date:
Monday 25th April 2016
Time:
6.30 p.m.
Place:
THE COUNCIL CHAMBER, The Town Hall, Katharine Street, Croydon, CR0 1NX.
 

Attendance Details

Present:

Councillor Tony Newman, Leader of the Council;

Councillor Alison Butler, Deputy Leader (Statutory);

Councillors Kathy Bee, Timothy Godfrey, Simon Hall, Toni Letts, Mark Watson and Louisa Woodley.

Councillor Stuart King deputised for Councillor Stuart Collins in a non-voting capacity.

Councillor Shafi Khan deputised for Councillor Alisa Flemming in a non-voting capacity.

 

Other Majority Group Members in attendance:

Councillors: Ali, Bonner, Fitzsimons, Kabir, B. Khan, Lewis, Mann, Scott, and Shahul-Hameed.

 

Shadow Cabinet Members in attendance:

Councillors Cummings, Gatland and Perry

 

Other Minority Group Members in attendance:

Councillor Bashford.

 

Note: The meeting webcast can be accessed here: http://croydon.public-i.tv/core/portal/webcasts

Absent:
Cabinet: Councillors Stuart Collins and Alisa Flemming.
Apologies for absence:
Apologies for absence were received from Councillors Canning, Collins, Flemming, Hale, Hopley, D. Mead, M. Mead, O'Connell, T Pollard and Thomas.
(Note: Councillor Sara Bashford explained that the absent Shadow Cabinet Members' were at a funeral).

Item Item/Resolution
MINUTES - PART A
A39/16 PART A MINUTES OF THE CABINET MEETING HELD ON 21 MARCH 2016

The Part A minutes of the Cabinet meeting held on 21 March 2016 were received. The Leader of the Council signed the minutes as a correct record.

A40/16 DISCLOSURE OF INTEREST

There were no disclosures of interest.

A41/16 URGENT BUSINESS (IF ANY)

The Leader of the Council. Councillor Tony Newman, announced that he had passed on the Council's congratulations to the Chief Executive of Crystal Place Football Club for their success in the FA cup semi-final on 24 April, and in reaching the FA Cup final. All Council Members present congratulated the club on this achievement. Full details of Councillor Tony Newman's announcement can be viewed on the meeting webcast here:

webcasts

Councillor Sara Bashford explained that the absent Shadow Cabinet Members were at a funeral. The Leader of the Council, Councillor Tony Newman, sent condolences to the family of the deceased.

A42/16 EXEMPT ITEMS

RESOLVED that the allocation of business in the agenda be confirmed, as printed.

A43/16 NEW ADDINGTON - PROPOSED COMBINED LEISURE AND COMMUNITY CENTRE

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to note progress with the development of a new leisure and community centre for New Addington.

A44/16 EQUALITY POLICY 2016-2020; AND OPPORTUNITY AND FAIRNESS PLAN 2016-20 (STATUTORY EQUALITY OBJECTIVES)

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED: to recommend to Full Council that it agrees the Equality Policy 2016-2020 at appendix one to the associated report and the supporting Equality Objectives in the Opportunity and Fairness Plan 2016 - 2020 at appendix two to the associated report.

A45/16 STAGE 1: RECOMMENDATIONS ARISING FROM STREETS AND ENVIRONMENT
SCRUTINY SUB-COMMITTEE ON 1 MARCH 2016

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to receive the recommendations arising from the meeting of the Streets and Environment Scrutiny Sub-Committee (1 March 2016) and to provide a substantive response within two months (ie. at the next available Cabinet meeting on 20 June 2016).

A46/16 INVESTING IN OUR BOROUGH
9.1: INVESTING IN OUR BOROUGH
9.2: AWARD OF CONTRACT - MAIN WORKS CONSTRUCTION CONTRACT FOR
ARK OVAL PRIMARY ACADEMY 1 FE EXPANSION
9.3: 2016 SCHOOL EXPANSION PROGRAMME - CONSTRUCTION WORKS
9.4: 2017 SCHOOL EXPANSION PROGRAMME - CONSTRUCTION WORKS
9.5: VARIATION TO EXTEND THE CONTRACT FOR A MANAGED SERVICE PROVIDER FOR TEMPORARY AGENCY RESOURCES

Agenda item 9.1: Investing in our Borough


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:
 

RESOLVED to note:

  1. The contracts over £500,000 in value anticipated to be awarded by the nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.
  2. The list of delegated award decisions made by the Director of Strategy Communities and Commissioning between 18/02/2016 - 23/03/2016.
  3. Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the report.

Agenda Item 9.3: 2016 School Expansion Programme - Construction Works


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to:
1.1 to note that in order to effectively deliver the 2016 Schools Expansion Programme the Leader of the Council has agreed the following delegations associated with the award of contracts to Willmott Dixon Construction Ltd as part of the 2016 Programme (Ref: 27/16/LR):
1.1.1 In respect of subsequent associated contracts valued above £500,000 up to the value of £5m authority to award is delegated to the Executive Director Place, in consultation with the Cabinet Member for Children, Young People and Learning and the Cabinet Member for Finance and Treasury;
1.1.2 In respect of subsequent associated contracts valued above £5m authority to award is delegated to the Assistant Chief Executive Corporate Resources and Section 151 Officer, in consultation with the Cabinet Member for Children, Young People and Learning and the Cabinet Member for Finance and Treasury;
1.1.3 That the above delegations include any subsequent contract approvals and decisions relating to:

  • the Main Build NEC3 Contract;
  • associated Enabling Works Contracts;
  • associated provision of Temporary Classroom facilities;
  • and any early orders which may be necessary to secure factory slots


Subject to the decision maker being satisfied that the council has received satisfactory proposals from Willmott Dixon Construction Ltd of Time, Cost and Quality.


That any awards made under these delegations will be reported within the Investing in Our Borough report at the Cabinet meeting following any award.


1.2 To note that contract awards anticipated under these delegations and associated with the 2016 Schools Expansion Programme are expected not to exceed a maximum value of £35.015m. This total potential commitment of £35.015m represents the construction budgets allocated from the overall 2016 Schools Expansion Budget of £41.475m.


Agenda Item 9.4: 2017 School Expansion Programme - Construction Works

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to:
1.1 To note that the Director of Strategy, Communities and Commissioning (SCC) has approved the award of Pre-Construction Services Agreements (PCSA) including associated surveys for the Primary Schools Expansion Projects at:

  • Oasis Academy Byron Primary School at a contract sum of £309,842
  • Smitham Primary School at a contract sum of £310,092
  • St Nicholas SEN Primary School at a contract sum of £331,371 to the Contractor detailed in the associated Part B report for the total contract sum of £951,305.


1.2 To note that in order to effectively deliver the 2017 Schools Expansion Programme the Leader of the Council has agreed the following delegations associated with the award of contracts as part of the 2017 Programme (Ref: 28/16/LR):
1.2.1 In respect of subsequent associated contracts valued above £500,000 up to the value of £5m authority to award is delegated to the Executive Director Place, in consultation with the Cabinet Member for Children, Young People and Learning and the Cabinet Member for Finance and Treasury;
1.2.2 In respect of subsequent associated contracts valued above £5m authority to award is delegated to the Assistant Chief Executive Corporate Resources and Section 151 Officer, in consultation with the Cabinet Member for Children, Young People and Learning and the Cabinet Member for Finance and Treasury;
1.2.3 That the above delegations include any subsequent contract approvals and decisions relating to:

  •  the Main Build NEC3 Contract;
  • associated Enabling Works Contracts;
  • associated provision of Temporary Classroom facilities;
  •  and any early orders which may be necessary to secure factory slots


Subject to the decision maker being satisfied that the Council has received satisfactory proposals of Time, Cost and Quality.
That any awards made under these delegations will be reported within the Investing in Our Borough report at the Cabinet meeting following any award.


1.3 To note that contract awards anticipated under these delegations and associated with the 2017 Schools Expansion Programme are expected not to exceed a maximum value of £18.469m. This total potential commitment of £19.420m represents the construction budgets allocated from the overall 2017 Schools Expansion Budget of £22.068m.


Agenda Item 9.5: Variation to extend the contract for a managed service provider for temporary agency resources


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED:
1.1 to approve the variation of the Council's current managed service provider for agency staff contract with Comensura by way of extension of the contract for an initial period of 3 months with the option to extend up to a further 2 months from 9th July 2016.
1.2 to note that the value of the variation will be approximately £9 million. 

A47/16 2017 SCHOOL EXPANSION PROGRAMME - CONSTRUCTION WORKS
(IN CAMERA - REPORT EXEMPT UNDER PARAGRAPH 3)

PART A MINUTES:

(in camera - report exempt under paragraph 3)


NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:


RESOLVED to:
1.1 Approve the award of a contract to delivery Facilities Management Security Services to Council land and buildings for an initial period of 3 years with the options to extend for a further 1 + 1 years up to a maximum of 5 years at an annual contract value of up to £850k to the Bidder A (Profile Security Services Ltd) and upon the terms detailed in the associated Part A report.
1.2 Note that the name of the successful contractor and price will be released once the contract award is agreed and implemented.

A48/16 CAMERA RESOLUTION

The motion to move the camera resolution was proposed by Councillor Tony Newman and seconded by Councillor Simon Hall


RESOLVED under Section 100A(4) of the Local Government Act, 1972, that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.

MINUTES - PART B
B49/16 2017 SCHOOL EXPANSION PROGRAMME - CONSTRUCTION WORKS
(REPORT EXEMPT UNDER PARAGRAPH 3)

  • Exempt Report (149K/bytes)
The meeting ended at 7.20 pm.