The Part A minutes of the Cabinet meeting held on 20 June 2016 were received. The Leader of the Council signed the minutes as a correct record.

At 6.55pm, Councillor Tony Newman declared a personal interest in agenda item 7 - Croydon Local Plan, as an occasional member of Croham Hurst Golf Club.
 

There were no items of urgent business.

RESOLVED that the allocation of business in the agenda be confirmed, as printed.

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

1. Endorse the statement that citizens of the European Union are welcome in Croydon; the Council values the enormous contribution they make through working, paying taxes, and taking part in civic and cultural life. Croydon is an open society and is proud of its diversity;

2. Note that the Council and its partners will be vigilant in identifying any hate crime and will not hesitate to take vigorous action against the perpetrators;

3. Endorse the statement that Croydon is open for business and that plans are in place to safeguard our growth plans that will bring opportunities for local business and jobs for local people;

4. Note the Council's plans to monitor developments over the coming months and take action to mitigate any threats posed by the vote to leave the European Union.
 

Agenda item 7.1 Strategic Policies - Partial Review (proposed submission)

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED

1. To approve the draft Croydon Local Plan: Strategic Policies - Partial Review (Proposed Submission) Appendices 1 and 2 (e-copy only) for Regulation 19 (The Town and Country Planning (Local Planning) (England) Regulations 2012) publication.

2. To approve the draft Council responses to the comments on the Croydon Local Plan: Strategic Policies- Partial Review (Preferred and Alternative Options) Appendix 3 (e-copy only) made during the consultation on 6 November 2015 to 18 December 2015 inclusive.

3. To note that the Leader of the Council will be asked to delegate to the Director of Planning and Strategic Transport, in consultation with Deputy Leader Statutory-Cabinet Member for Homes, Regeneration & Planning, the making of minor and factual amendments to the Croydon Local Plan: Strategic Policies - Partial Review (Proposed Submission) prior to publication.

4. To approve the Submission of the Croydon Local Plan: Strategic Policies - Partial Review, which is not an executive decision, be reported directly to Council with the delegated approval of the Deputy Leader Statutory - Cabinet Member for Homes, Regeneration & Planning for any proposed main modifications to the Croydon Local Plan: Strategic Policies - Partial Review post proposed submission publication to be approved by Council.

Agenda item 7.2 Detailed Policies and Proposals (preferred and alternative options)

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED:

1. To approve the draft Croydon Local Plan: Detailed Policies and Proposals (Proposed Submission) Appendices 1 and 2 for Regulation 19 (The Town and Country Planning (Local Planning) (England) Regulations 2012) publication;

2. To approve the draft Council responses to the comments on the Croydon Local Plan: Detailed Policies and Proposals (Preferred and Alternative Options) Appendix 4 made during the consultation from 6 November to 18 December 2015.

3. To note that the Leader of the Council will be asked to delegate to delegate to the Director of Planning and Strategic Transport, in consultation with Deputy Leader Statutory - Cabinet Member for Homes, Regeneration & Planning, the making of minor and factual amendments to the Croydon Local Plan: Detailed Policies and Proposals (Proposed Submission) prior to publication.

4. To approve that the Submission of the Croydon Local Plan: Detailed Policies and Proposals, which is not an executive decision, be reported directly to Council with the delegation to the Deputy Leader Statutory - Cabinet Member for Homes, Regeneration & Planning to agree any proposed main modifications to the Croydon Local Plan: Detailed Policies and Proposals post publication to be approved by Council.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

Agree that the Council take forward the proposal for a Growth Zone for the designated area as set out in the report, which will include:

a) agreement with Communities and Local Government (CLG) and Greater London Authority (GLA) that the designated area is excluded from the local government finance system and that all growth in business rates is ring-fenced to the Growth Zone scheme

b) that the Council provide debt finance, backed by business rate growth, to fund the infrastructure required.

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to approve

1. The carry forward of £38.551m slippage to the 2016/17 General Fund Capital programme and £9.339m to the 2016/17 HRA Capital programme as set out in Appendix 2 of the report.

2. The approach to transformation (efficiency strategy) for the financial challenge during the period of 2017/20, as set out in section 8 of the report, including the flexibility to use capital receipts to support transformation where the Assistant Chief Executive Corporate Resources (S151 Officer) in consultation with the Cabinet Member for Finance and Treasury believes this to be appropriate.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

1. Agree that, during the period July 2016 - May 2018, and on receipt of a Business Improvement District (BID) proposal, whether for renewal of an existing BID or a new BID, the Cabinet Member for Economy and Jobs in consultation with the Executive Director for Place be given delegated authority to:

1.1 Consider on behalf of the Council as billing authority, whether the proposal conflicts with any formally adopted policy of the Council, and, if it does, give notice of this in accordance with the BID regulations;

1.2 Determine whether the Council should support the BID proposal and if so, to vote yes on its behalf in the BID ballot. If a ‘no' vote is proposed, this will be referred to Cabinet for further consideration;

1.3 Formally manage the ballot process in accordance with the BID regulations;

1.4 That subject to a ‘yes' vote at ballot by the relevant business community for the BID in question, the Council as relevant local billing authority will manage the billing and collection of the additional levy, and its transfer to the BID company. In the event of a ‘no' vote, that the costs of the ballot be recovered from the BID Company as per the BID regulations.

1.5 Enter into key operating agreements with the BID company regarding the operation of the Bid and delivery of Council requirements and baselines.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

1. Welcome the reversal of government policy to force academisation of all schools.

2. Agree that the Council continues to engage with central government regarding the implications of the policies and guidance outlined in this report in order to maintain local influence of education and sufficient funding to carry out its statutory duties, including the funding required to support the school improvement functions in Local Authority maintained schools.

3. Note that Cabinet will be updated once the outcomes of the National Funding Formula consultation and the Education for All Bill is published and their implications for Croydon.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED

School Place Planning

1. To agree the Pupil Place Supply Strategy as detailed in Table 1 of the report for the academic years 2016/17 to 2018/19, which will ensure the sufficiency of primary, secondary and special school places over the next 3 years.

2. To note that the Leader of the Council will be asked to delegate to the Executive Director, Place Department in consultation with the Cabinet Member for Children, Young People and Learning and the Cabinet Member for Finance and Treasury, authority to approve any subsequent procurement strategy required to deliver the ambitions set out in this report

School Organisation

1.3 To agree that officers can publish a statutory notice setting out details of the Saffron Valley Federation amalgamation proposal.

1.4 To agree that officers can undertake statutory consultation with stakeholders on the amalgamation of the Saffron Valley Federation comprising the Coningsby Pupil Referral Unit (PRU), the Phil Edwards PRU, Moving On and Cotelands PRUs. It is proposed that the consultation will take place between September and October 2016.

1.5 Following consideration of the consultation, to agree that the Executive Director, People seeks authorisation from the Leader of the Council, to make the final decision whether or not to amalgamate Saffron Valley, in consultation with the Lead Member, within 2 months of the end of the consultation period.

1.6 that In the event the decision of the Executive Director, People is to agree amalgamation, that officers be authorised to implement the amalgamation proposal as specified in the statutory notice.

Schools Maintenance

1.7 To approve the proposed two year Schools' Maintenance Plan for 2017/18 and 2018/19, as detailed in Appendix 1 to the report.

1.8 To agree that this Plan will be reviewed yearly.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

1. Note the latest performance for the period April 2015 to March 2016 as detailed at Appendix 1 of the report.

2. Note the achievements, progress and work to date, as detailed in the report, of delivery against the promises set out in the 2015-18 Corporate Plan.

3. Note the areas of challenge (where the Council is responsible for performance) and the work underway/proposed to address these areas as detailed in Appendix 1 of the report.

4. Note the targets for Council measures which have been set for the year 2016-17 as detailed in Appendix 2 of the report.

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED

Having carefully read and considered the report and the requirements of the Council's public sector equality duty in relation to the issues detailed in the body of the report, to:

a) Approve the appointment of Veolia ES (UK) Ltd as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for waste collection, street cleaning, commercial waste, winter gritting and fleet management/vehicle maintenance (Lot 1) as endorsed by the Joint Waste Committee and upon the terms detailed in the associated Part B report.

b) Approve that Amey LG Limited is appointed as the Reserved Bidder for the Lot 1 services as endorsed by the Joint Waste Committee on 7 June 2016.

c) Approve the appointment of The Landscape Group Limited as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for parks, grounds maintenance, cemeteries, verges and tree maintenance (Lot 2) as endorsed by the Joint Waste Committee on 7 June 2016.

d) Approve that Veolia ES (UK) Ltd is appointed as the Reserved Bidder for the Lot 2 Services as endorsed by the Joint Waste Committee on 7 June 2016.

e) Note that at this stage, due to existing contract arrangements, Croydon has opted not to partake in Lot 2 Services, although it has the Lead procurement function for this Lot on behalf of the Partnership.

f) Note that the Leader of the Council will be asked to delegate authority to the Director of Streets to agree the Inter Authority Agreement (IAA) and the arrangements relating to the management of the contracts prior to contract award.

g) Agree that the Preferred Bidders are granted permission and allowed access to start discussions with staff and the unions about their proposed changes to employment terms and conditions where required.
h) Note the service changes and approve the changes to garden waste and bulky waste collection costs the year 2018/19, although there is the option for boroughs to set their own prices.

i) Agree that, subject to financial close and ‘fine tuning' discussions, with the Preferred Bidder being resolved to the satisfaction of the South London Waste Partnership Management Group, and there being no material changes to the proposed solution beyond the scope of the proposed solution set out in this report, to note that the Leader of the Council will be asked to delegate authority to the Director of Streets (acting in consultation with the Chair of the Joint Waste Committee, the Management Group and the Partnership's Legal Lead), to award the final contract and agree all necessary documentation without further recourse to this Cabinet.
 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED:

Having considered the monetary impact and associated risks for customers arising from the ongoing and future changes of welfare reform and the expanding roll out of universal credit, to support the proposed actions in response by the Council to assist customers, as detailed in the report.
 

Agenda item 16.1: Investing in our Borough

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to note:

1. The list of delegated award decisions made by the Director of Strategy Communities and Commissioning, between 19/05/2016 - 08/06/2016;

2. Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.2 of the report.

3. Property acquisitions and disposals to be agreed by the Cabinet Member for Finance and Treasury before the next meeting of Cabinet.

Agenda item 16.2: Contract Award for a Managed Service Provider for Temporary Agency Resources

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED to

Approve the award of a contract for a master vendor managed service provider for temporary agency workers to Adecco Group UK for a period of four years at an estimated total contract value of £80million by way of call-off from the Eastern Shires Purchasing Organisation's Managed Service for Temporary Agency Resource 2 (MSTAR2) Framework Agreement.

The motion to move the camera resolution was proposed by Councillor Tony Newman and seconded by Councillor Simon Hall

RESOLVED under Section 100A(4) of the Local Government Act, 1972, that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.
 

(report exempt under paragraph 3)
 

Minute A85/16 - this is a public record of the decision made arising from the agenda item (there is no separate part B minute) 

NOTED: that the Leader of the Council had delegated to the Cabinet the power to make the decisions set out below:

RESOLVED

Having carefully read and considered the report and the requirements of the Council’s public sector equality duty in relation to the issues detailed in the body of the report, to:

a. Approve the appointment of Veolia ES (UK) Ltd as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for waste collection, street cleaning, commercial waste, winter gritting and fleet management/vehicle maintenance (Lot 1) as endorsed by the Joint Waste Committee on 7 June 2016 and upon the terms detailed in the Part B report.

b. Approve that Amey LG Limited is appointed as the Reserved Bidder for the Lot 1 services as endorsed by the Joint Waste Committee on 7 June 2016.

c. Approve the appointment of The Landscape Group Limited as Preferred Bidder in relation to the procurement exercise that has been undertaken by the South London Waste Partnership for parks, grounds maintenance, cemeteries, verges and tree maintenance (Lot 2) as endorsed by the Joint Waste Committee on 7 June 2016.

d. Approve that Veolia ES (UK) Ltd is appointed as the Reserved Bidder for the Lot 2 Services as endorsed by the Joint Waste Committee on 7 June 2016.

e. Note that at this stage, Croydon has opted not to partake in Lot 2 Services, although it has the Lead procurement function for this Lot on behalf of the Partnership

f. to note that the Leader of the Council will be asked to delegate authority to the Director of Streets to agree the Inter Authority Agreement (IAA) and the arrangements relating to the management of the contracts prior to contract award.

g. Agree that the Preferred Bidders are granted permission and allowed access to start discussions with staff and the unions about their proposed changes to employment terms and conditions where required.

h. Note the service changes and approve the changes to garden waste and bulky waste collection costs for the year 2018/19, although there is the option for boroughs to set their own prices.

i. Agree that subject to financial close and ‘fine tuning’ discussions, with the Preferred Bidder being resolved to the satisfaction of the South London Waste Partnership Management Group, and there being no material changes to the proposed solution beyond the scope of the proposed solution set out in the report, to note that the Leader of the Council will be asked to delegate authority to the Chair of the Management Group (acting in consultation with the Chair of the Joint Waste Committee, the Management Group and the Partnership’s Legal Lead), to award the final contract and agree all necessary documentation without further recourse to this Cabinet.