Agenda and draft minutes

Croydon & Lewisham Street Lighting Joint Committee
Monday, 4th November, 2019 6.30 pm, NEW

Venue: F11 - Town Hall, Katharine Street, Croydon, CR10 INX. View directions

Contact: Victoria Lower
020 8726 6000 x14773  Email: victoria.lower@croydon.gov.uk

Items
No. Item

1/19

Appointment of Chair and Vice-Chair

Minutes:

The Committee Clerk requested nominations for the positions of Chair and Vice-Chair for the municipal year 2019/20.

 

Councillor Stuart King nominated and Councillor Paul Scott seconded the nomination to appoint Councillor Kevin Bonavia as Chair for the remainder of the 2019/20 municipal year.

 

Councillor Kevin Bonavia nominated and Councillor Paul Scott seconded the nomination to appoint Councillor Stuart King as Vice-Chair for the remainder of the 2019/20 municipal year.

 

The Committee unanimously agreed both appointments.

2/19

Minutes of the previous meeting pdf icon PDF 69 KB

To approve the minutes of the meeting held on 11 October 2018 as an accurate record.

Minutes:

RESOLVED that the minutes of the meeting held on 11 October 2018 be signed as a correct record.

3/19

Disclosure of Interest

In accordance with the Council’s Code of Conduct and the statutory

provisions of the Localism Act, Members and co-opted Members of the

Council are reminded that it is a requirement to register disclosable

pecuniary interests (DPIs) and gifts and hospitality to the value of which

exceeds ?50 or multiple gifts and/or instances of hospitality with a

cumulative value of ?50 or more when received from a single donor within

a rolling twelve month period. In addition, Members and co-opted Members

are reminded that unless their disclosable pecuniary interest is registered

on the register of interests or is the subject of a pending notification to the

Monitoring Officer, they are required to disclose those disclosable

pecuniary interests at the meeting. This should be done by completing the

Disclosure of Interest form and handing it to the Democratic Services

representative at the start of the meeting. The Chair will then invite

Members to make their disclosure orally at the commencement of Agenda

item 3. Completed disclosure forms will be provided to the Monitoring

Officer for inclusion on the Register of Members’ Interests.

Minutes:

There were no disclosures of a pecuniary interest not already registered.

4/19

Urgent Business (if any)

To receive notice of any business not on the agenda which in the opinion

of the Chair, by reason of special circumstances, be considered as a

matter of urgency.

Minutes:

There were no items of urgent business.

5/19

Joint Street Lighting PFI Update pdf icon PDF 330 KB

The joint report of the Executive Director of Place (Croydon) and Executive Director, Resources & Regeneration (Lewisham) is attached.

Minutes:

The Director of Public Realm (Croydon Council) noted that the report outlined in detail the performance of the Service Provider for the PFI contract and gave an overview of key areas.

 

Members noted that the Core Investment Programme (Performance Standard 1) had been completed in 2016 with all street lights having been changed and, as such, the contract had moved into maintenance. In terms of planned maintenance, inspection and testing (Performance Standard 2) details were provided at paragraph 3.4 of the report and concentrated on cleaning, electrical testing and visual inspections. As the contractor had achieved the performance level of 99% no financial adjustments had occurred.

 

Performance Standard 3 (Operational responsiveness and reactive maintenance) was discussed and Members noted that there had been a low level of faults being reported and that emergency faults were being rectified within the required timeframe. However, it was recognised that not all non-emergency faults were being attended in time and that a financial adjustment had been applied.

 

The Director of Public Realm stated that Performance Standard 4 (Contract management and customer interface) required 95% of all phone calls to be answered within 25 seconds by a person had been met. Whilst difficulties had been experienced, Skanksa had not gone below the contract threshold and the contract managers at the councils had worked with the provider to identify difficulties.

 

In terms of working practices (Performance Standard 6), the Director of Public Realm noted that no penalties had been levied as it had been found that the provider was performing well in terms of health and safety issues for its own staff and that site conditions were being monitored and being kept in a safe condition for residents.

 

The Director of Public Realm highlighted section five of the report, financial implications, which stated that under the Co-Operation Agreement the Committee was required to submit final estimates for the contract to each council no later than 30 November and that the final budget was to submitted annually by 15 March. It was noted that the budget for the contract and committee was split 64% (Croydon) and 36% (Lewisham) as per a formula.

 

Councillor Sophie McGeevor arrived at 6.51pm.

 

In response to Member questions the Director of Public Realm stated that if there were concerns regarding light levels then this could be raised with the contractor and if levels were below the required standard the contractor would be responsible and  changes could be made to ensure the lighting level was sufficient.

 

Members were informed that financial forecasts were based on inflation and the PFI agreement. Officers stated that when the PFI was reviewed in 2020 they would ensure it delivered for both councils. Officers further confirmed that a financial forecast would be taken to the next meeting of the Committee for Members to consider.

 

Members noted that the Service Provider was efficient and was effectively meeting the KPIs. A good relationship with UK PowerNetworks was credited for enabling the contractor to undertake repairs quickly.

 

Members queried whether there  ...  view the full minutes text for item 5/19

6/19

Exclusion of the Press & Public

The following motion is to be moved and seconded as the “camera resolution” where it is proposed to move into part B of a meeting:

"That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended".

Minutes:

The item was not required.