Agenda, decisions and minutes

To approve the minutes of the meeting held on 18 September 2017 as an accurate record.

The part A minutes of the Cabinet meeting held on 18 September 2017 were received. The Leader of the Council signed the minutes as an accurate record.

In accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, Members and co-opted Members of the Council are reminded that it is a requirement to register disclosable pecuniary interests (DPIs) and gifts and hospitality to the value of which exceeds £50 or multiple gifts and/or instances of hospitality with a cumulative value of £50 or more when received from a single donor within a rolling twelve month period. In addition, Members and co-opted Members are reminded that unless their disclosable pecuniary interest is registered on the register of interests or is the subject of a pending notification to the Monitoring Officer, they are required to disclose those disclosable pecuniary interests at the meeting. This should be done by completing the Disclosure of Interest form and handing it to the Democratic Services representative at the start of the meeting. The Chair will then invite Members to make their disclosure orally at the commencement of Agenda item 3. Completed disclosure forms will be provided to the Monitoring Officer for inclusion on the Register of Members’ Interests.

There were none.

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

There were no items of urgent business.

Cabinet Member: Cllr Alisa Flemming    

Officers: Barbara Peacock, David Butler

Key Decision: no

RESOLVED  to

1. Agree to the proposals set out in the report

2. Note that there are additional financial resources required in order to fully implement the recommendations made.

A group of 5 young people who took part in the Youth Congress, Youth Forum and Youth Cabinet spoke during this item.

The Leader of the Council has delegated to the Cabinet the power to make

the executive decisions set out below:

RESOLVED  to

1. Agree to the proposals set out in the report; and

2. Note that there are additional financial resources required in order to fully implement the recommendations made.

Cabinet Member: Cllr Louisa Woodley

Officer: Rachel Flowers

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

to note the information and recommendations outlined in the draft of the Annual Director of Public Health Report due to be published by December 2017 (Appendix 1 to the report) and to arrange for publication thereof under the provisions of the National Health Service Act 2006, as amended.

Rachel Flowers, the Director of Public Health, provided a presentation which can viewed on the meeting webcast.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

to note the information and recommendations outlined in the draft of the Annual Director of Public Health Report due to be published by December 2017 (Appendix 1 to the report) and to arrange for publication thereof under the provisions of the National Health Service Act 2006, as amended.

Cabinet Member: Cllr Alisa Flemming

Officer: Barbara Peacock, David Butler   

Key Decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED

School Place Planning

1.1      to agree Croydon’s School Place Supply Strategy (tables 1, 2 & 3) for the next 3 academic years – 2017/18 to 2019/20 - and the funding (where applicable) to deliver these additional places.  The funding is set out in Appendix 1 of the report.

1.2      to note that following Croydon’s successful bid to the Department for Education to deliver a new free special school, and that we will be inviting expressions of interest until midday on 24 November 2017  

School Maintenance 

1.3      to approve the proposed two year Schools’ Maintenance Plan for 2017/18 and 2018/19, attached in Appendix 2 of the report.

1.4      to agree that this Plan will be reviewed annually.

School Admissions

1.5      to agree that consultation on the published admission arrangements for community schools, including the proposed temporary reduction in published admission numbers for the 2019/20 academic year take place between 30 October and 11 December 2017.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED

School Place Planning

1.1      to agree Croydon’s School Place Supply Strategy (tables 1, 2 & 3) for the next 3 academic years – 2017/18 to 2019/20 - and the funding (where applicable) to deliver these additional places.  The funding is set out in Appendix 1 of the report.

1.2      to note that following Croydon’s successful bid to the Department for Education to deliver a new free special school, and that we will be inviting expressions of interest until midday on 24 November 2017  

School Maintenance 

1.3      to approve the proposed two year Schools’ Maintenance Plan for 2017/18 and 2018/19, attached in Appendix 2 of the report.

1.4      to agree that this Plan will be reviewed annually.

School Admissions

1.5      to agree that consultation on the published admission arrangements for community schools, including the proposed temporary reduction in published admission numbers for the 2019/20 academic year take place between 30 October and 11 December 2017.

Cabinet Member: Cllr Mark Watson

Officer: Shifa Mustafa, Stephen Tate

Key decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED  to

1.  Agree that, during the period September 2017 - February 2018, and on receipt of a BID proposal for the renewal of the New Addington BID, the Cabinet Member for Economy and Jobs in consultation with the Executive Director for Place be given delegated authority to:

1.1 Consider on behalf of the Council as billing authority, whether the proposal conflicts with any formally adopted policy of the Council, and, if it does, give notice of this in accordance with the BID regulations;

1.2 Determine whether the Council should support the New Addington BID proposal and if so, to vote yes on its behalf in the BID ballot. If a ‘no’ vote is proposed, this will be referred to Cabinet for further consideration;

1.3 Formally manage the ballot process in accordance with the BID regulations;

1.4 That subject to a ‘yes’ vote at ballot by the relevant business community for the New Addington BID in question, the Council as relevant local billing authority will manage the billing and collection of the additional levy, and it’s transfer to the BID company. In the event of a ‘no’ vote, that the costs of the ballot be recovered from the BID Company as per the BID regulations;

1.5 Enter into key operating agreements with the New Addington BID company regarding the operation of the BID and delivery of Council requirements and baselines.

Helen Mason, Business Adviser for New Addington BID, and Ken Burgess, Chair of Central Parade Partnership and New Addington BID, attended the meeting and spoke during this agenda item.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED  to

1.  Agree that, during the period September 2017 - February 2018, and on receipt of a BID proposal for the renewal of the New Addington BID, the Cabinet Member for Economy and Jobs in consultation with the Executive Director for Place be given delegated authority to:

1.1 Consider on behalf of the Council as billing authority, whether the proposal conflicts with any formally adopted policy of the Council, and, if it does, give notice of this in accordance with the BID regulations;

1.2 Determine whether the Council should support the New Addington BID proposal and if so, to vote yes on its behalf in the BID ballot. If a ‘no’ vote is proposed, this will be referred to Cabinet for further consideration;

1.3 Formally manage the ballot process in accordance with the BID regulations;

1.4 That subject to a ‘yes’ vote at ballot by the relevant business community for the New Addington BID in question, the Council as relevant local billing authority will manage the billing and collection of the additional levy, and it’s transfer to the BID company. In the event of a ‘no’ vote, that the costs of the ballot be recovered from the BID Company as per the BID regulations;

1.5 Enter into key operating agreements with the New Addington BID company regarding the operation of the BID and delivery of Council requirements and baselines.

Cabinet Member: Cllr Simon Hall

Officers: Sarah Ireland, Rakhee Dave-Shah

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the decisions set out below

RESOLVED to note

1.      The contracts over £500,000 in value anticipated to be awarded by the

       nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2.      The list of delegated award decisions made by the Director of Commissioning and Improvement, between 17/08/2017 – 13/09/2017.

3     Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the report.

4     The list of decisions taken since the last meeting of Cabinet by the nominated Cabinet member in consultation with the Cabinet Member for Finance and Treasury, under the Leaders specific delegated authority for those contract awards

The Leader of the Council has delegated to the Cabinet the power to make the decisions set out below

RESOLVED to note

1.      The contracts over £500,000 in value anticipated to be awarded by the

       nominated Cabinet Member, in consultation with the Cabinet Member for Finance and Treasury or, where the nominated Cabinet Member is the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2.      The list of delegated award decisions made by the Director of Commissioning and Improvement, between 17/08/2017 – 13/09/2017.

3     Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the report.

4     The list of decisions taken since the last meeting of Cabinet by the nominated Cabinet member in consultation with the Cabinet Member for Finance and Treasury, under the Leaders specific delegated authority for those contract awards

Cabinet Member: Cllr Simon Hall

Officer: Richard Simpson, Jacqueline Harris-Baker

Key decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED to

1.  Agree the appointment of the party named in the Part B report (agenda item 11) as the Preferred Bidder for the delivery of legal services to the Council for a period of five years from 1st January 2018 with options to extend for up to an additional  two years and with an estimated maximum value of £17,500,000 over a seven year period;

2.  Agree that subject to ‘fine tuning’ discussions of the Preferred Bidder's tender being resolved to the satisfaction of the Council, and provided there shall be no material alteration to either the scope of the tender or matters set out in this report, authority to conclude the final contract be delegated to the Director of Law in consultation with the Cabinet Member for Finance and Treasury.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below:

RESOLVED to

1.  Agree the appointment of the party named in the Part B report (agenda item 11) as the Preferred Bidder for the delivery of legal services to the Council for a period of five years from 1st January 2018 with options to extend for up to an additional  two years and with an estimated maximum value of £17,500,000 over a seven year period;

2.  Agree that subject to ‘fine tuning’ discussions of the Preferred Bidder's tender being resolved to the satisfaction of the Council, and provided there shall be no material alteration to either the scope of the tender or matters set out in this report, authority to conclude the final contract be delegated to the Director of Law in consultation with the Cabinet Member for Finance and Treasury.

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The following motion was moved by Councillor Tony Newman and seconded by Councillor Simon Hall to exclude the press and public:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The motion was put and it was agreed by the Committee to exclude the press and public for the remainder of the meeting.

Cabinet Member: Cllr Simon Hall

Officer: Richard Simpson, Jacqueline Harris-Baker

Key decision: yes

(Exempt under Paragraph 3)

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.             Agree the appointment of Browne Jacobson LLP  as the Preferred Bidder for the delivery of legal services to the Council for a period of five years from 1^st January 2018 with options to extend for up to an additional  two years and with an estimated maximum value of £17,500,000 over a seven year period;

2.             Agree that subject to ‘fine tuning’ discussions of the Preferred Bidder's tender being resolved to the satisfaction of the Council, and provided there shall be no material alteration to either the scope of the tender or matters set out in this report, authority to conclude the final contract be delegated to the Director of Law in consultation with the Cabinet Member for Finance and Treasury.