Agenda, decisions and minutes

To approve the minutes of the meeting held on 18 October 2017 as an accurate record.

The part A minutes of the Cabinet meeting held on 18 October 2017 were received. The Leader of the Council signed the minutes as an accurate record.

In accordance with the Council’s Code of Conduct and the statutory provisions of the Localism Act, Members and co-opted Members of the Council are reminded that it is a requirement to register disclosable pecuniary interests (DPIs) and gifts and hospitality to the value of which exceeds £50 or multiple gifts and/or instances of hospitality with a cumulative value of £50 or more when received from a single donor within a rolling twelve month period. In addition, Members and co-opted Members are reminded that unless their disclosable pecuniary interest is registered on the register of interests or is the subject of a pending notification to the Monitoring Officer, they are required to disclose those disclosable pecuniary interests at the meeting. This should be done by completing the Disclosure of Interest form and handing it to the Democratic Services representative at the start of the meeting. The Chair will then invite Members to make their disclosure orally at the commencement of Agenda item 3. Completed disclosure forms will be provided to the Monitoring Officer for inclusion on the Register of Members’ Interests.

There were none.

To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

There were no items of urgent business.

Cabinet Member: Cllr Alisa Flemming   

Officers: Barbara Peacock, Sarah Warman

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Approve the Children’s Improvement Plan ( November 2017) and Delegate to the Executive Director of People in consultation with the Chief Executive and Lead Member for Children, Young People and Learning authorisation to make final amendments to the plan ahead of this being submitted to Ofsted by the 11th December.

1.2       Note the action that has been taken through the transitional action plan in response to the findings of the Ofsted inspection.

1.3       Receive further reports and updates on the Improvement Plan on the council’s response to the findings of the inspection and the action being taken to improve Children’s Services in Croydon.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Approve the Children’s Improvement Plan (November 2017) and Delegate to the Executive Director of People in consultation with the Chief Executive and Cabinet Member for Children, Young People and Learning authorisation to make final amendments to the plan ahead of this being submitted to Ofsted by the 11th December 2017.

1.2       Note the action that has been taken through the transitional action plan in response to the findings of the Ofsted inspection.

1.3       Receive further reports and updates on the Improvement Plan on the Council’s response to the findings of the inspection and the action being taken to improve Children’s Services in Croydon.

Cabinet Member: Cllr Timothy Godfrey

Officer: Shifa Mustafa, Paula Murray

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Endorse the decision for Croydon to bid to the London Borough of Culture competition

1.2       Delegate authority to the Executive Director for Place in consultation with the Cabinet Member for Culture, Leisure and Sport to agree, finalise and submit   the bid on behalf of the authority.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Endorse the decision for Croydon to bid to the London Borough of Culture competition

1.2       Delegate authority to the Executive Director for Place in consultation with the Cabinet Member for Culture, Leisure and Sport to agree, finalise and submit the bid on behalf of the authority.

Cabinet Member: Cllr Alison Butler

Officer: Shifa Mustafa, Stephen Tate

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

1)    note progress on the fire safety activities and proposals reported to its meeting on 17 July 2017 and new actions instigated since. These activities relate to housing of all tenures and to council-owned schools and other buildings.

2) To note the amendment to the second sentence of section 4.4 (In relation to sprinkler systems) of the Cabinet report which should now read as follows:

‘It should be noted that this measure [sprinkler systems] was considered to be essential by the Council and the London Fire Brigade and it will provide additional safeguarding in the event of a fire.’

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

1)    To note progress on the fire safety activities and proposals reported to its meeting on 17 July 2017 and new actions instigated since. These activities relate to housing of all tenures and to council-owned schools and other buildings.

2)     To note the amendment to the second sentence of section 4.4 (In relation to sprinkler systems) of the Cabinet report which should now read as follows:

‘It should be noted that this measure [sprinkler systems] was considered to be essential by the Council and the London Fire Brigade and it will provide additional safeguarding in the event of a fire.’

Cabinet Member: Cllr Stuart King

Officer: Shifa Mustafa, Andy Opie

Key Decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

Approve the actions in the final draft Air Quality Action Plan 2017-2022 (AQAP) for purposes of consultation as set out in  paragraph 4.1 and 4.2 of the report and Appendix A;

Note the further requirement for statutory consultation on the AQAP as detailed in paragraph 4 of the report;

Delegate to the Executive Director of Place authority to undertake a consideration of the outcome of the statutory consultation and make a final determination in relation to the implementation of the AQAP, including any final amendments required to the AQAP consequent on the outcome of the consultation.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

Approve the actions in the final draft Air Quality Action Plan 2017-2022 (AQAP) for purposes of consultation as set out in  paragraph 4.1 and 4.2 of the report and Appendix A;

Note the further requirement for statutory consultation on the AQAP as detailed in paragraph 4 of the report;

Delegate to the Executive Director of Place authority to undertake a consideration of the outcome of the statutory consultation and make a final determination in relation to the implementation of the AQAP, including any final amendments required to the AQAP consequent on the outcome of the consultation.

Cabinet Member: Cllr Hamida Ali

Officer: Shifa Mustafa, Stephen Tate

Key decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report.

Cabinet Member: Cllr Hamida Ali

Officer: Shifa Mustafa, Andy Opie

Key decision: no   

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report including the outcome of the consultation and the process for implementing a Public Spaces Protection Order in the Town Centre.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to note the contents of the report including the outcome of the consultation and the process for implementing a Public Spaces Protection Order in the Town Centre.

Lead Member: Cllr Sean Fitzsimons

Officers: Richard Simpson, Stephen Rowan

Key decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To receive the recommendations arising from the meetings of the Children and Young People Scrutiny Sub-Committee (19 September 2017) and the Streets, Environment and Homes Scrutiny Sub-Committee (12 September 2017) and to provide a substantive response within two months (ie. at the next available Cabinet meeting on 22 January 2018);

To note that the Scrutiny & Overview recommendations in relation to Growth Zone - Public Realm (section 3.2 of the report) should be replaced with the following: 

The Committee additionally considered an item on the Growth Zone – Public Realm. Present were the Cabinet Member for Homes. Regeneration and Planning and the Creative and the Director of Growth.  Subsequent to questions to those present, the Committee came to the following conclusions:

1. The principles of the programme be endorsed;

2. The engagement programme be honest with the aims of the project and limitations to ensure people are aware of what can be achieved;

3. Future reports and engagement activities clearly communicate how the town centre would change from the Masterplan (2007/8) and into the future (2025); and

4. Those with disabilities are taken into consideration when designing schemes and consulting.”

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To receive the recommendations arising from the meetings of the Children and Young People Scrutiny Sub-Committee (19 September 2017) and the Streets, Environment and Homes Scrutiny Sub-Committee (12 September 2017) and to provide a substantive response within two months (ie. at the next available Cabinet meeting on 22 January 2018);

To note that the Scrutiny & Overview recommendations in relation to Growth Zone - Public Realm (section 3.2 of the report) should be replaced with the following: 

The Committee additionally considered an item on the Growth Zone – Public Realm. Present were the Cabinet Member for Homes. Regeneration and Planning and the Creative and the Director of Growth.  Subsequent to questions to those present, the Committee came to the following conclusions:

1. The principles of the programme be endorsed;

2. The engagement programme be honest with the aims of the project and limitations to ensure people are aware of what can be achieved;

3. Future reports and engagement activities clearly communicate how the town centre would change from the Masterplan (2007/8) and into the future (2025); and

4. Those with disabilities are taken into consideration when designing schemes and consulting.”

All Cabinet Members

Officers: Jo Negrini, Richard Simpson, Stephen Rowan

Key decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to approve the response reports and action plans attached to the report (at Appendix A) and that these be reported to the Scrutiny and Overview Committee or relevant Sub-Committees.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to approve the response reports and action plans attached to the report (at Appendix A) and that these be reported to the Scrutiny and Overview Committee or relevant Sub-Committees.

Cabinet Member: Cllr Simon Hall

Officers: Sarah Ireland, Rakhee Dave-Shah

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To note:

1 The contracts over £500,000 in value anticipated to be awarded by the

nominated Cabinet Member, in consultation with the Cabinet Member

for Finance and Treasury or, where the nominated Cabinet Member is

the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2. The list of delegated award decisions made by the Director of Commissioning and Improvement, between 14/09/2017 – 18/10/2017.

3. Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the report.

4. The list of decisions taken since the last meeting of Cabinet by the nominated Cabinet member in consultation with the Cabinet Member for Finance and Treasury, under the Leaders specific delegated authority for those contract awards

RESOLVED to agree

The list of procurement strategies over £5,000,000 in value, referenced in section 4.5 of the report.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED

To note:

1 The contracts over £500,000 in value anticipated to be awarded by the

nominated Cabinet Member, in consultation with the Cabinet Member

for Finance and Treasury or, where the nominated Cabinet Member is

the Cabinet Member for Finance and Treasury, in consultation with the Leader.

2. The list of delegated award decisions made by the Director of Commissioning and Improvement, between 14/09/2017 – 18/10/2017.

3. Contract awards recommended to the Cabinet for approval which are the subject of a separate agenda item and referenced in section 4.3 of the report.

4. The list of decisions taken since the last meeting of Cabinet by the nominated Cabinet member in consultation with the Cabinet Member for Finance and Treasury, under the Leaders specific delegated authority for those contract awards

RESOLVED to agree

The list of procurement strategies over £5,000,000 in value, referenced in section 4.5 of the report.

Cabinet Member: Cllr Timothy Godfrey

Officers: Shifa Mustafa, Steve Iles

Key Decision: yes    

The Leader of the Council announced to the public the name of the preferred bidder as recommended in the Part B report agenda item 15.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.         Agree the appointment of the party named in the Part B report (agenda item 15), as the Preferred Bidder for the Sport, Physical and Leisure Services Operator concessions contract.

2.         Agree that the name of the Preferred Bidder be published upon conclusion of the standstill period required under regulation 47 of the Concessions Contract Regulations 2016.

3.         Agree that subject to:

3.1 ‘fine tuning’ discussions with the Preferred Bidder being resolved to the satisfaction of the Council and there being no material changes to the proposed solution beyond the scope set out in this report; AND

3.2 The terms and conditions of all necessary documentation being to the satisfaction of the Director of Law and Monitoring Officer; that

3.3   authority to award the final contract and leases and agree all necessary

documentation be delegated to the Executive Director Place, in consultation with the Cabinet Member for Culture, Leisure and Sport and the Cabinet Member for Finance and Treasury.

4.   Note that the contract is valued at £160m for a term of twenty years (15+5), with a review clause at year 10.

The Leader of the Council announced to the public the name of the preferred bidder as recommended in the Part B report agenda item 15.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.         Agree the appointment of the party named in the Part B report (agenda item 15), as the Preferred Bidder for the Sport, Physical and Leisure Services Operator concessions contract.

2.         Agree that the name of the Preferred Bidder be published upon conclusion of the standstill period required under regulation 47 of the Concessions Contract Regulations 2016.

3.         Agree that subject to:

3.1 ‘fine tuning’ discussions with the Preferred Bidder being resolved to the satisfaction of the Council and there being no material changes to the proposed solution beyond the scope set out in this report; AND

3.2 The terms and conditions of all necessary documentation being to the satisfaction of the Director of Law and Monitoring Officer; that

3.3   authority to award the final contract and leases and agree all necessary

documentation be delegated to the Executive Director Place, in consultation with the Cabinet Member for Culture, Leisure and Sport and the Cabinet Member for Finance and Treasury.

4.   Note that the contract is valued at £160m for a term of twenty years (15+5), with a review clause at year 10.

Cabinet Member: Cllr Simon Hall

Officers: Graham Cadle, Matthew Wallbridge

Key Decision: no

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to endorse the approach the Council is taking in reviewing its current ICT service contract, as detailed in the report.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to endorse the approach the Council is taking in reviewing its current ICT service contract, as detailed in the report.

Cabinet Member: Cllr Mark Watson

Officers: Shifa Mustafa, Emma Lindsell

Key Decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Appoint Bidder A as the Preferred Bidder for the provision of South London Work and Health Programme services to the residents of Croydon, Merton, Sutton, Kingston and Richmond. The service is to support residents with disabilities, health conditions, disadvantaged groups and the long term unemployed into sustainable employment and improved well-being. 

1.2       Subject to fine tuning discussions with the Preferred Bidder being resolved to the Council’s satisfaction and there being no material change to the proposed solution, delegate authority to award the final contract and agree all necessary documentation to the Executive Director Place.

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       Appoint Bidder A as the Preferred Bidder for the provision of South London Work and Health Programme services to the residents of Croydon, Merton, Sutton, Kingston and Richmond. The service is to support residents with disabilities, health conditions, disadvantaged groups and the long term unemployed into sustainable employment and improved well-being. 

1.2       Subject to fine tuning discussions with the Preferred Bidder being resolved to the Council’s satisfaction and there being no material change to the proposed solution, delegate authority to award the final contract and agree all necessary documentation to the Executive Director Place.

The following motion is to be moved and seconded where it is proposed to exclude the press and public from the remainder of a meeting:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The following motion was moved by Councillor Tony Newman and seconded by Councillor Simon Hall to exclude the press and public:

“That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

The motion was put and it was agreed by the Committee to exclude the press and public for the remainder of the meeting.

(exempt under paragraph 3)

Cabinet Member: Cllr Timothy Godfrey

Officers: Shifa Mustafa, Steve Iles

Key Decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1 Agree the Preferred Bidder named in the part B report (agenda Item 15) for the Sport, Physical and Leisure Services Operator concessions contract.

1.2 Agree that the name of the Preferred Bidder be published upon conclusion of the standstill period required under regulation 47 of the Concessions Contract Regulations 2016.

1.3 Agree that subject to:

1.3.1 ‘fine tuning’ discussions with the Preferred Bidder being resolved to the satisfaction of the Council and there being no material changes to the proposed solution beyond the scope set out in this report; AND

1.3.2 The terms and conditions of all necessary documentation being to the satisfaction of the Director of Law and Monitoring Officer; that

1.3.3 authority to award the final contract and leases and agree all necessary documentation be delegated to the Executive Director Place, in consultation with the Cabinet Member for Culture, Leisure and Sport and the Cabinet Member for Finance and Treasury.

1.4  Note that the contract is valued at £160m for a term of twenty years (15+5), with a review clause at year 10.

(exempt under paragraph 3)

Cabinet Member: Cllr Mark Watson

Officers: Shifa Mustafa, Emma Lindsell

Key Decision: yes

The Leader of the Council has delegated to the Cabinet the power to make the executive decisions set out below

RESOLVED to

1.1       appoint Bidder A as the Preferred Bidder for the provision of South London Work and Health Programme services to the residents of Croydon, Merton, Sutton, Kingston and Richmond. The service is to support residents with disabilities, health conditions, disadvantaged groups and the long term unemployed into sustainable employment and improved well-being. 

1.2       subject to fine tuning discussions with the Preferred Bidder being resolved to the Council’s satisfaction and there being no material change to the proposed solution, delegate authority to award the final contract and agree all necessary documentation to the Executive Director Place.